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online booking solution for car rental services & vehicle sellers.
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Module Rental Contracts

The "Contracts" module allows to create a Car Rental Agreement in required format (PDF).

The contract is created from localised and editable HTML template and then converted to desired output format - just like Invoices .

Template localization
Allows creating language specific variant - for example, the Contract for English client may require fewer fields than the Slovak version. If the language variant does not have its own template defined, the primary language template (SK) will be used.
Updating template
It allows the administrator to arbitrarily modify the layout of the Contract - e.g. add a paragraph for foreign nationals only. Templates can be edited in Settings .

Fig. 1 - Button to generate Rental Contract when processing an order

Creating a Car Rental Contract

The Car Rental Contract can be created during the order processing on the "Order Status" tab via the "Generate Contract" button. Consists of two steps:

1. Pre-filling editable fields
In this step, all known values in editable fields are automatically preset, so they can be later edited by administrator - e.g.:
  • renter data, eventually details of additional driver - the name, surname, driver license number etc.
  • car owner - your company data
  • technical parameters of a rented car - make and model, chasis number, tank content and mileage etc.
  • number of the car insurance contract (MTPL, accident insurance)
  • the amount of the deposit for eventuel car damage
  • inserting customer signature - in combination with the module Electronic signature , customer can sign the Contract digitally - either by hand on a touch device (tablet, mobile phone), or via external service for digital signing.

Fig. 2 - Template editor - update fields in the Rental Contract (click to enlarge)

2. Creating the file (PDF)
Clicking the "Save Contract" button will generate contract file (PDF) and store it with the order. The generated Contract can be modified at any time - e.g. if the amount of the deposit changes. Contract can also be deleted, downloaded or attached to an email sent to the client.

Fig. 3 - Rental Contract stored along with the order files.

Don't forget the "General Terms and Conditions for Car Rentals"
The General Terms and Conditions of Car Rental are an integral part of the Car Rental Contract. They can be edited in Settings . They are also available to all site visitors. Therefore it's necessary to pay extra attention to them and deal legally with any critical situations that may occur during vehicle rentals.

Fig. 3 - Generated PDF rental contract (sample)

Tip:
The "Rental Contracts" module is not required for portal functionality. For example, if a site owner uses a third-party application to create Rental Contracts, he can simply upload the Contract for any order as PDF file.

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